THE YOURARCHIVE PLATFORM
One platform. Every story. Every community.
YourArchive brings professional collections management, community engagement and living memory capture together in a single platform built for organisations of every size.
01 - COLLECT
Everything your community has ever created. In one place.
Many archives are scattered across hard drives, filing cabinets and the memories of people who were there. YourArchive gives every organisation a single, secure home for every photograph, document, audio recording, video and community memory. Built to last and built to be used.
Capture from every source. Not just your own collection.
Your archive only contains what was officially documented. But your community holds everything else. Photographs kept in drawers. Stories that were never written down. Spoken Stories lets anyone contribute audio, video or written memories remotely using guided prompts. Every submission passes through a moderation workflow before it goes live, so your team stays in full control.
Explore Spoken StoriesMultiple file type support
Photographs, documents, PDFs, audio, video and publications. All major formats supported, originals preserved alongside display copies.
Bulk and individual upload
Drag and drop individual files or bulk ingest entire collections with automatic folder replication.
Separate storage and publication
Preservation masters held securely and separately from published content. Complete control over what your community can access.
Spoken Stories
Capture audio, video or written memories from anyone in your community using guided prompts, remotely or on site.
Community uploads
Community members contribute photographs, documents and memorabilia directly, with full moderation before publication.
Event capture
Set up QR codes at events to capture photographs and stories in real time, straight into your archive and moderation queue.
02 - BUILD
Find anything.
Protect everything.
An archive is only as useful as its ability to surface the right content at the right moment. YourArchive makes every photograph, document, recording and memory instantly findable, while giving your team complete control over what gets seen, shared and downloaded.
Facial recognition across your entire collection.
YourArchive groups faces across your archive automatically. Once someone is identified, every photograph of that person becomes instantly searchable and tagged. Your community can help fill in the gaps. The same technology supports redaction, masking individuals who have not given permission to appear in published photographs.
Multi-level folder structure
Hierarchical organisation to archival standards, with fonds, collections, series, sub-series and items.
Content tagging and search
Rich metadata fields, custom taxonomies and full-text search across your entire collection.
Optical Character Recognition
Every word in every document and image made searchable, including handwritten notes and historic records.
Audio and video transcription
Automatic transcription of oral histories and recordings with timestamps. Every word becomes searchable.
Redaction and watermarking
Mask sensitive information and apply watermarks before publishing. Originals are never altered.
Download restriction
Control whether community members can download content at gallery, collection or individual item level.
People management
Attach names, biographies and custom data fields to identified individuals, building a growing record of everyone in your archive.
AI content moderation
AI-assisted review of all user-uploaded content, keeping your community archive safe without creating overhead for your team.
Archival standards
Dublin Core and standard metadata schema support. Structure your archive to meet your organisation's exact requirements, from simple collections to professional archival standards.
03 - ENGAGE
Preserved for a reason.
Ready to be used.
When people find themselves in your history, they want to contribute to it. YourArchive gives your community a branded space to explore, connect and add their voices. And it gives your organisation the tools to put your collections to work, publishing galleries, creating content, reaching new audiences and building the connections that keep your community growing.
Your community knows things your archive doesn't.
Every photograph in your archive is a question waiting to be answered. Who are these people? What was happening that day? YourArchive lets community members add names, memories and context directly to archive content. Contributors are notified when others reply, bringing people back into your archive again and again.
Branded community portal
A fully branded digital home for your community. Publish curated galleries and build meaningful connections around your history.
Access control and permissions
Define exactly what every user group can see, upload, comment on and download. Every audience gets a tailored experience.
Gallery and album creation
Create and publish curated galleries in as little as three clicks. Static or dynamic, public or private, with unique shareable URLs.
Personal galleries
Every person in your archive gets their own automatically generated gallery. For community members, it is often the first time they have seen themselves in your history.
Comments and notifications
Community members comment on archive content, reply to each other and receive notifications when conversations continue.
Contact management
Build and manage a complete view of your community, with custom fields, groups and communication history in one place.
Channels and direct messaging
Dedicated channels for groups and interest areas, plus direct messaging between community members and your team.
Video creation from archive content
Create compelling videos from your archive photographs and footage. Upload to YouTube or your website to reach new audiences.
Canva integration
Push archive content directly into Canva to create branded newsletters, exhibition materials, grant reports and event collateral in minutes.
Social media sharing and scheduling
Share archive content directly to Facebook, Instagram and LinkedIn, or schedule posts in advance to reach new audiences.
Virtual Spaces
Interactive 3D tours of historic buildings and spaces, layered with archive photographs, film, audio and personal stories.
Digital time capsule
Seal voices, photographs and stories with a future opening date. Set staged releases to build anticipation ahead of your next milestone.
Events and attendance
Create event pages, manage registrations and track attendance, all connected to your archive content and community profiles.
Email campaigns
Send targeted email campaigns enriched with archive content. Grow and re-engage your community around the history that matters to them.
Reporting and analytics
Gallery interaction metrics, user-level engagement reports and campaign performance. Everything your team needs to understand what is working.
COMPLETE FEATURE REFERENCE
Everything in the platform
A complete reference for every feature available in YourArchive. Not every organisation will use every feature, your implementation is configured around your needs.
GET STARTED
Ready to bring your history to life?
Book a demo or contact us to find out how YourArchive can help you preserve your history and bring your community together.