How does the digital time capsule work?

Community contributions are sealed with a future opening date. Set a single reveal date or create staged releases that unlock content gradually, building anticipation along the way.

Can we capture stories and oral histories from members?

Spoken Stories lets anyone record audio, video or written memories via a simple link. Every submission is automatically transcribed, catalogued and searchable.

How do we protect our images and content?

Watermarking, download restriction and redaction tools protect your content without altering original files.

What types of content and file formats can YourArchive support?

Photographs, documents, PDFs, audio, video and publications. Preservation masters stored separately from display copies.

Can we use facial recognition to help members find themselves?

Yes. Name a person once and every photograph of them is tagged instantly. Members receive their own automatically generated personal gallery. The same technology allows you to redact individuals who do not wish to appear in published content. Redact someone once and they are removed from every image they appear in, without altering the original file.

How is our data backed up and secured?

UK-based cloud infrastructure, regular automated backups, GDPR compliant, industry-standard security protocols.

How does pricing work?

Annual licence basis, no per-user fees. Get in touch for a quote tailored to your organisation.

DIGITAL ARCHIVE PLATFORM FOR CLUBS, ORGANISATIONS, BUSINESSES AND CHARITIES

Your organisation's history is one of its greatest assets. Are you using it?

Whether you are a sports club with a century of achievement, a business with decades of heritage or a charity marking a milestone, YourArchive gives you one platform to preserve your history, share it with your community and drive engagement around the stories that make you who you are.

Book a demo

      
Cloud-based and secure

Built for every size of organisation

Trusted by clubs, charities and businesses worldwide

Explore features

WHO IS IT FOR

Built for organisations with a history worth sharing

From sports clubs and charities to businesses with decades of heritage, if your organisation has a story, YourArchive has the tools to tell it.

⚽

Sports clubs and associations

🏢

Businesses with heritage

🎭

Theatres and arts organisations

❤️

Charities and non-profits

🤝

Professional associations

Gather your history before it is lost

Decades of photographs, programmes, scorecards, minutes, newspaper cuttings and trophies are sitting in members' attics, on old hard drives and in filing cabinets that nobody has opened in years. YourArchive brings it all together in one secure, searchable digital archive, and invites your members to contribute what they have at home.

PRESERVE

  
    All major file formats, photographs, documents, video, audio and publications
  
    Bulk upload and automatic folder replication
  
    OCR makes every document, handwritten record and text within images fully searchable
  
    Facial recognition identifies people across your entire collection automatically
  
    Automated video and audio transcription to make every spoken word searchable
  
    Members can contribute their own photographs and materials directly
  
    Secure cloud storage with automated backups

YourArchive · Compton Cricket Club

      
      Search 1,847 items...
    
🖼️First XI, County Championship, 1958
Photograph · 14 people identified · Club archive
1950sFirst XIChampionship
📄Club Minutes · AGM · 1932
Document · OCR indexed · 8 pages · Club records
1930sAGMMinutes
🏆Honours Board · 1897 to 2024
Record · Full text indexed · Club history
HonoursRecordsHistory
1,847
Items archived
127
Years of history

Give your community a home for your history

Your archive is only as valuable as the people who can access it. YourArchive gives you a fully branded community portal where community members can explore your history, find themselves in old photographs, upload their own content and stay connected to the organisation they belong to.

SHARE

  
    Fully branded community portal with your organisation's identity
  
    Members find themselves in photographs through facial recognition
  
    Members upload their own photographs and memories directly, subject to moderation
  
    Curated galleries published in as little as three clicks
  
    Control exactly who sees what: private, specific users, members only or fully public
  
    Comments, memories and reactions on archive content

YourArchive · Hartfield and Sons · Heritage portal

      
      yourarchive.com/hartfield-and-sons
    
🏭
Hartfield and Sons
Est. 1897 · Family business · 127 years of heritage
3,241 items

      Our history Browse by era
    
1897
The founding
1920s
Expansion
1950s
Post-war growth
1980s
Modern era
Today
125th year

      Post-war growth · 1950s 34 items
    
🖼️1952
🏭1954
🖼️1957
📄1959
Recent activity
RH
Robert Hartley identified his grandfather in a 1952 factory photograph
Today
MH
Margaret Hollis uploaded 4 photographs from the 1967 staff party
Yesterday

Turn your archive into a powerful storytelling tool

Your history is one of the most powerful engagement tools you have. Anniversary campaigns, fundraising appeals, member recruitment, sponsor communications — archive content enriches all of them. YourArchive gives you the tools to publish, share and distribute your history across every channel, without ever touching the original files.

ACTIVATE

  
    Create videos from archive photographs and footage for events and social media
  
    Push archive content directly into Canva for branded newsletters and materials
  
    Share to Facebook, Instagram and LinkedIn or schedule posts in advance
  
    Send email campaigns enriched with archive content to members and supporters
  
    Unique shareable URL for every published gallery
  
    Track engagement across every gallery and campaign

🗂️
Your archive
Publish
🌐
Community portal
🎬
Create video
📱
Social media
🎨
Canva templates
📧
Email members

ANNIVERSARIES AND MILESTONES

Got a milestone coming up?

Whether it is a centenary, a landmark reunion or a major commemorative project, YourArchive turns your history into an unforgettable community moment and a lasting digital legacy.

→ Gather, digitise and preserve your historical content ahead of the occasion
→ Facial recognition helps members and supporters find themselves in decades of photographs
→ Capture voices and memories from your community using Spoken Stories
→ Publish curated anniversary galleries to a branded portal
→ Create a digital time capsule to be opened at your next milestone, or released in stages
→ Leave a lasting legacy your community can return to long after the celebrations end

Explore anniversaries & milestones →

COMMON QUESTIONS

Frequently asked questions

Absolutely. Many organisations start with physical photographs, documents and materials that have never been digitised. YourArchive is designed to help you build from the ground up. We make it easy to bring everything together in one place and work with you to prioritise what matters most.

Yes. Members can contribute photographs, documents and memories directly through the community portal. Every submission passes through a moderation workflow before anything goes live, so your team stays in complete control of what is published.

The time capsule feature lets your community contribute messages, photographs, documents, video and audio that are sealed with a future opening date. Set a single reveal date for your next milestone, or create staged releases that unlock content gradually, building anticipation along the way.

Yes. YourArchive is built for exactly this moment. Gather and digitise your history, create a branded anniversary destination for your community, capture Spoken Stories from members and supporters, publish curated galleries and seal a digital time capsule for future generations.

Through your branded community portal, social media, email campaigns and video. YourArchive lets you publish curated galleries, create videos from archive content, push content directly into Canva and send email campaigns enriched with archive photographs, all from one platform.

Yes. YourArchive is designed to work for organisations of every size, from volunteer-run clubs to large charities and businesses. The platform is intuitive for non-technical users and every implementation starts with a tailored onboarding conversation.

Spoken Stories lets you invite anyone to record audio, video or written memories via a simple link, from anywhere in the world. No equipment or technical knowledge required. Every submission is automatically transcribed, catalogued and added to your searchable archive.

All images can be watermarked without altering the original files. You can choose whether to allow members to download content at all, or at item or gallery level. Redaction tools allow you to remove sensitive information, including people, from published content without altering originals.

YourArchive supports photographs, documents, PDFs, audio recordings, video footage and publications. All major file formats are supported. Preservation masters are stored separately from display copies, ensuring your originals are always protected.

Yes. YourArchive automatically scans your collection and groups photographs by the people in them. Name a person once and every photograph of them is tagged instantly. Members can find themselves in historical photographs and receive their own automatically generated personal gallery. The same technology also allows you to redact individuals who do not wish to appear in published content. Redact someone once and they are removed from every image they appear in, without altering the original file.

All content is stored on UK-based cloud infrastructure with regular automated backups. The platform is GDPR compliant and all data is held to industry-standard security protocols. Preservation masters are held in a secure, separate environment from published content.

YourArchive is priced on an annual licence basis, with additional storage charged on top. We do not charge per user, so there is no penalty for growing your team or community. Get in touch for a quote tailored to your organisation.

GET STARTED

Every organisation has a story worth telling. YourArchive helps you tell it.

Whether you are preserving decades of history, planning an anniversary project or simply ready to give your community a home for your story, we would love to show you what is possible. Book a free demo tailored to your organisation.

Book a demo

Contact us

RESOURCES

Guidance & thinking

View all articles →