DIGITAL ARCHIVE AND COLLECTIONS MANAGEMENT PLATFORM FOR HERITAGE ORGANISATIONS, MUSEUMS AND HISTORICAL SOCIETIES
Your collections deserve more than storage.
Most archival platforms help you store your collections. YourArchive helps you store them, search them, share them and build a community around them.
Professional archival standards, built for the communities who use them.
THE PLATFORM
Built for heritage, built for community
What it is
YourArchive is a fully cloud-based digital archive and community engagement platform. One place to collect, organise, search and share your collections, built to professional archival standards.
Who it's for
Built for museums, heritage organisations, historical societies, libraries and community archives of every size. Whether you have a team of professional archivists or a dedicated group of volunteers.
Why it's different
The only platform that combines professional collections management with genuine community engagement. Your archive and your community, in one place.
DIGITAL COLLECTIONS MANAGEMENT
One secure home for your entire heritage collection
From digitised photographs and handwritten documents to audio recordings and film footage, YourArchive brings your entire collection together in a single, cloud-based digital archive built to last. Whether you are working with professional archival standards or simply digitising a box of old photographs, the platform adapts to you.
- Hierarchical folder structure to fonds, collection, series and item level
- Dublin Core and standard metadata schema support
- Customisable metadata fields, taxonomies and cataloguing tools
- Redaction and watermarking built in from day one
- Preservation masters held securely and separately from published content
- Data compliant consent management and removal request workflows
FACIAL RECOGNITION AND ARCHIVE SEARCH
Every person, every word, every face. Instantly findable across your collection
YourArchive automatically scans your entire collection. Every document and image is OCR-indexed and fully searchable. Every audio and video recording is auto-transcribed with timestamps. And every face in every photograph is identified through facial recognition. Name a person once and every image containing them is tagged automatically across your entire archive.
- Facial recognition groups photographs by the people in them automatically across your entire collection
- Community members can help identify unknown faces, add context and contribute their own material, turning your archive into a growing, collaborative resource.
- OCR makes every word in every document and image fully searchable, including handwritten material
- Audio and video transcription with timestamps — every spoken word becomes searchable
- Rich metadata search by name, date, place, keyword and content type
COMMUNITY PORTAL AND DIGITAL PUBLISHING
Your archive and your community portal. Two layers, one platform
Your preservation layer and your community layer are completely separate but connected. In the backend, your team curates, structures and manages your collection to your requirements. In the frontend, your community sees a fully branded portal where they can explore curated galleries, contribute memories, identify faces and engage with your history.
- Fully branded community portal with your organisation's identity
- Curate galleries from your collection and publish in as little as three clicks
- Control exactly who sees what — public, researchers, members or invitation only
- Scheduled publishing and dynamic galleries that update automatically
- Community contributions with full moderation before anything goes live
- Analytics and engagement reporting for funders and trustees
Every gallery published on your terms, to your audience, on your schedule.
ENGAGEMENT, REACH & IMPACT
Engage your community, grow your audience and bring your collections to life
Every heritage and cultural organisation has supporters, members and funders who need to see the value of what you do. YourArchive gives you the tools to reach new audiences, communicate directly with your community and produce professional content from your collections, without ever touching the original files.
- Send email campaigns enriched with archive photographs and content directly to your members and supporters
- Share archive content to Facebook, Instagram and LinkedIn, or schedule posts in advance to reach new audiences
- Create videos from your archive photographs and footage to share at events, on YouTube or on your website
- Use Canva integration to produce branded newsletters, grant reports and exhibition materials in minutes
- Track engagement across every gallery and campaign with analytics and reporting built in
Want to see the full platform?
Explore everything YourArchive offers or book a free demo tailored to your organisation.
CUSTOMER STORY
The Royal Anglian Regiment Museum
The Royal Anglians Museum is migrating their existing collection catalogue from a local installation to YourArchive's fully web-based platform, providing greater capacity and flexibility for accessioning and managing the collection, alongside an enhanced level of redundancy and data security.
The YourArchive community portal will allow the museum to share elements of their collection in a controlled manner, more easily and more quickly than before. Former members of the regiment, researchers and academics will be able to access curated collections for the first time, wherever they are in the world.
Looking ahead, YourArchive will also allow the museum to digitally collect stories and materials from around the world, ensuring they are saved for posterity and available for future generations.
FEATURE SPOTLIGHT
Unique ways to connect your community with your history
Two capabilities that go beyond collections management: capturing living memory before it is lost and creating immersive experiences that open your collections to the world.
Give your community access to the spaces that shaped your history.
Build immersive 3D tours of your historic spaces, layered with archive photographs, film, audio and personal stories. Accessible to anyone, anywhere in the world, for museums with remote audiences, heritage sites that cannot always be visited in person, and communities separated from the places that shaped them.
Explore Virtual SpacesCapture the living memories no document can preserve.
Invite veterans, volunteers, local historians and community members to record audio, video or written memories via a simple link, from anywhere in the world. No equipment, no scheduling, no technical knowledge required. Every submission is auto-transcribed, catalogued and searchable, becoming a permanent part of your heritage archive.
Explore Spoken StoriesCOMMON QUESTIONS
Frequently asked questions
Everything heritage organisations, museums and historical societies ask about YourArchive.
GET STARTED
Your collections. Your community.
Ready when you are.
Whether you are starting from scratch or migrating an existing collection, we would love to show you what is possible. Book a free demo tailored to your organisation.
RESOURCES
Guidance & thinking
